eGovernment  eGovernment and its employees and individual bodies within government

Fast and efficient cooperation between the state and its employees

SPIS is an efficient system for electronic data management enabling complete electronic business, including document recording, storage and imaging, receipt and checking of electronically signed documents, electronic signatures and transmission of signed documents and connection to electronic faxing.

SPIS Advantages

Advantages:

• faster document distribution
• high efficiency in document handling
• reduced quantity of paper in circulation
• optimizing human resources
• higher productivity
• centralised archiving - improved accessibility
• better control of documents
• time management of events
• lower business costs

The SPIS solution is ready to be upgraded by adding a system for document imaging (scanning) and archiving of paper documents - IMiS.

The primary goal of SPIS implementation is to create a highly efficient work environment, based on the most advanced information technologies and solutions, providing for effective and creative individual work in the organisation.

Implementation of the SPIS solution

At SRC the implementation of SPIS is project based, with five main phases.

Infrastructure
We make a snapshot of the existing infrastructure and collect data on frequencies and types of business events.

Business processes in the company
After the existing processes have been analysed, options for automating these processes in the client's environment are proposed. Finally, a project plan is developed based on the model of the processes identified.

Implementation
After a fundamental analysis, the implementation of various modules follows, using the parameters defined. With modular design, gradual implementation is possible. Company-specific functionalities are discussed with the client and built upon request.

Training
Well-planned and quality training of future users is the key to success. The main indicator to measure the effectiveness of a tool is the amount of usage it gets. In the actual implementation of a project, part of the necessary training is already included thus gradually preparing users for a new way of working. In practice, individual training in user-specific environments has been shown to produce excellent results.

Maintenance
Fast technological development and development of new modules make cooperation after the initial implementation indispensable. A maintenance contract typically includes:

• technical support experts available by phone, through e-mail or on-site
• adaptation of existing modules or development of new ones
• functional improvement and software upgrades in the form of new versions
• application software adjustment to changes in the system environment and operating system
• consultation on further development of the system

Overview of SPIS modules

The SPIS system consists of the following modules and solutions:

• mail box (mail-in collection)
• input-output module
• process document collections
• fields
• parameters of process collections (to identify processes - one or more collections)
• single or multiple archives
• classification plan - register (content registry list)
• organisational units - register of employees with tools for authorisation management
• single or multiple entity registries
• key word registry
• enquiries and reports collection
• collection with system operation log - document log
• files and documents numbering collection