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Budget Planning and Management Information System

BPMIS - Budget Planning and Management Information System is an information system which supports all information processes of an entire budget preparation cycle. BPMIS is designed as an integral part of the Financial Management Information System; for that reason, integration with existing systems for budget execution is enabled, encompassing all stages of the budget's lifecycle in combination with the Permanent Treasury System: planning, management and realization. BPMIS is centralized and integral system for budget preparation process for Ministry of Finance and all budget beneficiaries on state and local level who are located in all parts of a country; a quality of a high mobility system.

BPMIS enables the integration of economic policy ensuring that expenditure programs are driven by policy and strategy priorities. BPMIS improves the quality of the public finances and output driven budgeting, as well as enables sufficient use of scarce public resources and well-targeted expenditures.

BPMIS supports and improves both types of budget preparation models. Program budget, as a modern and actual model of budget preparation process, puts focus on the planned or expected results, as well as monitors what was achieved in the previous period using approved funds. Also, Program budget introduces a component of responsibility (at direct budget beneficiaries) for program implementation, therefore improving program management. BPMIS with its mechanisms as a centralized and integrated information system offers the possibility of more analytical access and engagement during the entire budget year for all the system’s beneficiaries, particularly the Ministry of Finance officials. This ensures maximum control of results, especially because the BPMIS is working towards methodology of multi-annual budget preparation.

BPMIS features

BPMIS system consists of two subsystems, with functionalities covering two-phase model of the budget preparation cycle:

• Subsystem for macro-fiscal scenarios preparation and Medium-Term Expenditure Framework (MTEF) development - "BPMIS Scenarios," allows Ministry of Finance officials to prepare macro-fiscal scenarios, develop MTEF, define amount of spending normative, define amount of transfers for local authorities and define the limits for budget beneficiaries, based on the objectives of fiscal policy and other macro-economic objectives - Phase I,
• Subsystem for budget beneficiaries financials plans collection - "BPMIS Financial Plans", allows budget beneficiaries to enter financial plan proposals within the limits set during first phase, as well as collection, analysis and approval of entered data by Ministry of Finance analysts, including draft budget generation and its finalization - phase II.

BPMIS functionalities

The implemented BPMIS system supports the following functions:

• Macro-fiscal scenarios preparation - planning budget revenues and expenditures on the basis of historical data and complex mathematical models,
• Medium-Term Expenditure Framework development on the basis of previously adopted framework, including all new Government policies and strategies, ensuring continuity of public finance,
• Spending normative calculation for different categories of expenditure on the basis of historical data and all influencing factors,
• Transfer calculations for local authorities on the basis of forecasted revenues and calculated normative,
• Setting limits for budget beneficiaries,
• Preparation of the first version of the budget for the memorandum,
• Working with financial plans of budgets beneficiaries,
• Preparation of the final version of the budget, with consideration for amendments,
• Amended budget preparation,
• Recording detailed information about programs, projects, goals, outputs and indicators of programs and projects,
• Quick and flexible overview of data in the form of advanced reporting,
• Exchanging data with system for budget execution and other systems.

Characteristics of BPMIS

Characteristics of BPMIS are:

• Centralized and integral system,
• Modularity and possibility of phase introducing - solution architecture enables later development and implementation of new modules,
• Supports entire budget preparation cycle,
• Full automation of the budget preparation process,
• Standardization of the budget preparation process,
• Easy entry and data processing,
• Data security – logging into the system using smart card,
• High efficiency of budget preparation process,
• Short cycle of budget preparation process,
• Cost reduction of budget preparation process,
• Total control and tracking of expenditures,
• Transparency,
• User-friendly system - an innovative and intuitive design,
• Using system for budget beneficiaries’ financial plans’ collection by Internet browser,
• Access to historical data,
• The possibility of connecting with the existing systems,
• Multilingual solution.

Partners

• HP
• Microsoft

References

• Ministry of Finance of Republic of Serbia