Document Management System - eDMS  Features

Efficient handling of business documentation - more efficient operation

Document system concept comprises following elements:

Document imaging

is used for entering, storage and managing electronic images of paper documents that have been previously scanned, faxed or e-mailed.

Document management

comprises technological solutions that enable:

• search
• access
• protection
• management of documents

Documents are entered into the system by scanning paper documents or import electronic documents created with applications for electronic tables editing or text editing, images, audio/video clips creation and editing, etc.

Output management (COLD - Computer Output to Laser Disk / ERM – Enterprise Report Management)

contains technological solutions for:

• electronic capture
• indexing
• permanent storing of formatted output data (printed pages) in electronic format

In this way, companies have electronic original documents provided in exactly the same format as those printed on paper and sent to the customer.

Workflow management

automates the flow of documents and information in the work process whereby we can precisely define working methods with regard to employees and their tasks, their input and output values.

At the same time the automated process enables the company to create business policies and strategies for the management of workflow, control and communication in the completion of work tasks.

Logical archive and physical archive

are used for document and information storage; a physical archive stores actual documents, while the logical archive stores their meta-data. The physical archive also ensures that these documents can be accessed and protected.

All data cannot be stored in eDMS as the application is designed for work with documents only. To avoid duplicating entries and data, the eDMS connects with the transactional system, the connection depending on the customer's needs or business system requirements.